The Event Verse are a technology-first event operations company, supporting the live event industry with our pioneering operational talent and bespoke event technology systems. Our mission is to empower event producers to craft seamless, unforgettable experiences, transforming every event into a landmark occasion that leaves a lasting impact. From cutting-edge credential, guest and artist management solutions to intelligent workforce management and next-generation logistics software, our tailored systems paired with expert staff streamline event complexity and elevate operations.
We are looking toward a future where event operations are defined by efficiency, innovation, and bold new practices, breaking free from the constraints of "this is how we've always done it." Through our dedication to Partnership, Innovation, Ambition, and Wisdom, we are reshaping the event operations landscape.
We’re excited to welcome you to our universe!
The Role
We are looking to grow and strengthen our team with the addition of an experienced, dynamic Mid/Senior Events Producer, to work across different project types and sizes, with a flexibility of approach to ensure the delivery team is supported and the project is delivered to our high standards. This is an exciting opportunity to work with a talented global team with our major clients in the Middle East and Europe.
A Senior Events Producer at The Event Verse (TEV) is integral to providing leadership to team members; optimising and streamlining internal workflows, systems, and procedures to enhance efficiency, productivity, and overall performance within the TEV producing structure. This role has a large focus on event logistics and operations (Flights, Visas, Accommodation, Accreditation and Ground Transportation). You will be responsible for planning, execution, and closing projects from initial brief to on-site operations, including post event reporting and analytics. You will lead client communications to maintain, develop, and grow existing client relationships as well as working with internal teams, diverse teams of freelancers, and external vendors.
The ideal candidate is highly organised, and adept at managing multiple tasks in a fast- paced and intense environment that this industry can offer. You are a performance-oriented, committed and passionate event industry professional with a strong background in event operations and logistics. A highly skilled communicator, independent project lead, and all-around team player. Able effectively prioritises workload on multiple projects & events simultaneously and loves nothing more than a challenge.
Essential Responsibilities/Accountabilities
- Lead communications between client, internal teams, and partners to ensure TEV scopes are completed on time, within budget & with the client's vision.
- Facilitate the relevant processes from initial event inception through event execution and to final reconciliation.
- Oversee elements ranging from timelines, staffing, budgets and logistics planning elements.
- Effectively communicate a client's vision & collaborate internally to develop creative concepts & implement clear plans of action to meet brand objectives.
- Create and manage budgets relating to our scope areas
- Build timelines, offering suggestions for efficiencies & feasibility.
- Oversee the development of, or directly create, documents, communication strategies, ground plans & layouts, creative concepts, staffing, on-site security & logistics, transportation, catering, etc.
- Work with staffing team to source, network, vet and hire freelance staff for projects
- Serve as the Supervisor to permalancers & designated full time team members, ensuring a sense of belonging and adding value to the event verse.
- Identify opportunities for automation, digitisation, and system integration to streamline internal operations and enhance productivity.
- Collaborate with technology teams to evaluate, select, and implement software solutions and tools to support event production and management.
- Conduct regular performance reviews and assessments to measure the effectiveness and efficiency of internal operational processes and identify areas for improvement.
- Perform assigned duties according to the policies and expectations prescribed by the company.
Management Responsibility
- Lead, mentor and manage talented TEV global team working on an event, set objectives and make sure team members are well informed, working effectively and enjoying the work environment.
- Be the main day-to-day client point of contact ensuring seamless collaboration, ironing out potential issues in a timely manner, and become their trusted partner
- Manage team meetings, communications with full time staff, and consistency of projects and processes.
- Freelance Project staff Supervision and onboarding of freelancers engaged for projects basis, including but not limited to Producers, Production Managers, Production Coordinators, and Production Assistants
Competencies
- Strong leadership and project management skills, with the ability to inspire and motivate teams to achieve excellence in a fast-paced environment.
- A minimum of 5 years’ experience as an events producer with 2 years at a senior level
- Proficiency in budgeting, financial analysis, and contract negotiation, with a keen eye for detail, accuracy, and experience in maintaining profit margins
- Ability to juggle many concurrently ongoing conversations & projects
- Exceptional communication, negotiation, and interpersonal skills, with the ability to build rapport and trust with clients and stakeholders at all levels.
- Knowledge of the various elements of event operations and logistics including travel, accommodation, accreditation, artist liaison, artist advancing and guest management.
- Flexibility to work irregular hours / non-traditional hours including evenings and weekends, and travel as required by event schedules.
- Comfortable with international travel.
- A passion for creativity, innovation, and delivering unparalleled experiences that captivate and inspire audiences.
Minimum Qualifications
- 5 year experience in event production, preferably in live entertainment, corporate events, or experiential marketing. Touring and festival experience is a bonus.
- Fully proficient in Microsoft Office and Google Sheets/Docs/Slides.
- Proficiency in communications and project management tools and software, such as Slack, Google Suite, Box and AirTable.